Procurement cum Logistics Officer Mombasa

Job Description

Key Responsibilities

Procurement Management:

• Identify and evaluate potential suppliers, vendors, and subcontractors for construction
• materials, equipment, and services.
• Negotiate contracts, terms, and pricing with suppliers to ensure cost-effectiveness and quality standards.
• Prepare and issue purchase orders, track order status, and ensure timely delivery of materials and equipment to the project site.
• Maintain accurate records of procurement activities, contracts, and inventory.
• Maintain PO List
• Coordinate with another branch such as Singapore, Bangladesh, and HQ in Shanghai.

Logistics Coordination:

• Plan and coordinate transportation and delivery schedules for materials and equipment to the project site.
• Liaise with suppliers, shipping agents, and customs officials to ensure smooth import and export processes.
• Monitor the movement of goods, track shipments, and resolve any issues related to delays or discrepancies.
• Ensure compliance with local regulations and safety standards in logistics operations.

Inventory Management:

• Monitor and manage inventory levels of construction materials and equipment on-site.
• Conduct regular inventory audits and reconcile discrepancies.
• Implement inventory control procedures to minimize waste and optimize resource allocation.

Supplier Relationship Management:

• Develop and maintain strong relationships with key suppliers and vendors.
• Conduct regular performance evaluations of suppliers and provide feedback to improve service quality.
• Address and resolve any issues or disputes with suppliers to ensure smooth operations.

Documentation and Reporting:

• Prepare and maintain procurement and logistics documentation, including purchase orders, delivery notes, invoices, and inventory reports.
• Generate regular reports on procurement status, logistics performance, and inventory levels for management review.
• Ensure proper filing and documentation of all procurement and logistics activities.

Skill & Experience

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3-5 years of experience in procurement and logistics, preferably in the construction industry.
• Proven experience in managing suppliers and logistics in a construction project environment.
• Strong negotiation, communication, and interpersonal skills.
• Proficiency in procurement and inventory management software.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.
• Knowledge of local procurement and import/export regulations in Kenya is a plus.
• Willing to travel local & overseas and has valid driver’s license and willingness to travel as needed.

How to Apply

If qualified share your cv to vacancies@jantakenya.com by 13^th October 2024 “Procurement cum logistics officer” on the subject line.