Administration Assistant/Secretary Job

ADMINISTRATOR
Nairobi
November 10, 2024
Full Time

Job Overview

  • Date Posted
    November 10, 2024
  • Location
    Nairobi
  • Expiration date
    December 18, 2024
  • Experience
    3 Year
  • Qualification
    Bachelor Degree
  • Career Level
    Others

Job Description

Provide general administrative duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools. Performing all general office duties required for a legal office including transcribing and formatting documents and business correspondence, filing and general secretarial duties.

Key Responsibilities

  • Attending to clients/visitors;
  • Assisting with drafting of documents;
  • Handling telephone calls and appointments;
  • Managing records and data associated with each file;
  • Organizing office and boardroom meetings;
  • Maintaining contact lists;
  • Managing office materials, stationery and supplies;
  • Compiling reports and data, expense reimbursement reports, etc.
  • Assisting with tasks such as printing, making copies, proof reading, etc
  • Any other duties that may be assigned from time to time

Skill & Experience

  • Diploma Level in Secretarial Studies or Business Administration Course
  • At least 2-3 years working experience as a secretary or administration Assistant
  • Excellent IT knowledge in MS Office and skills in document management (filing/archiving).
  • Excellent written and spoken English
  • Excellent oral and written presentation skills and ability to develop and maintain networks of contacts.
  • Personal initiative and ability to focus on priorities and meet deadlines.
  • Professional personal appearance and conduct
  • Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline.
  • A high degree of integrity and the ability to deal with confidential information.

How to Apply

Qualified candidates are advised to send their applications to vacancies@jantakenya.com clearly quoting “Admin Assistant/Secretary” on the email header. Applications should reach us not later than 12th November 2024

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