Receptionist & Admin Assistant

Job Description

Our client, a real estate company in Nairobi, is looking for a professional and well-organised Receptionist & Admin Assistant to support its daily office operations. The successful candidate will welcome visitors, handle enquiries, coordinate administrative tasks, and help keep client leads and property listings accurate and up to date.

Key responsibilities

• Welcome visitors and manage incoming calls, emails and messages.
• Respond to client enquiries and direct them to the relevant team members.
• Record client details and communication in the CRM, assign leads and follow up on their progress.
• Update property listings on the company website and property portals.
• Coordinate meetings, prepare agendas, take minutes and track action points.
• Prepare daily and weekly enquiry reports for management.
• Maintain accurate physical and digital filing systems.
• Monitor office supplies, meeting room schedules and general office presentation.
• Support the tracking of field agents’ movements and maintain check-in records.
• Assist with follow-ups on property-related bills, leases and rental payments.
• Provide administrative support to the Director and senior management.

What we’re looking for

• Strong communication and interpersonal skills, with a welcoming and professional manner.
• Excellent organisational and time-management skills.
• High attention to detail, especially when handling records and data.
• Confidence using office software, CRM systems and online platforms.
• Ability to manage multiple tasks in a fast-paced office.
• Experience in real estate, customer service or administrative support is an advantage.

How to apply

Send your CV to vacancies@jantakenya.com with the subject line Receptionist & Admin Assistant.

Application deadline: 13th November, 2026

Only shortlisted candidates will be contacted.