How to Apply for a KRA PIN in Kenya: A Comprehensive Guide

A Kenya Revenue Authority (KRA) Personal Identification Number (PIN) is a unique identifier assigned by the Kenya Revenue Authority to individuals and businesses for tax-related purposes. It is a mandatory requirement for various financial, regulatory, and legal transactions in Kenya.

Why You Need a KRA PIN

A KRA PIN is essential for:

• Filing tax returns (PAYE, VAT, corporate tax, etc.).
• Opening a bank account in Kenya.
• Land transactions (buying, selling, or leasing property).
• Applying for government tenders and business contracts.
• Vehicle registration and transfer of ownership.
• Employment purposes (some employers require it).
• Applying for business licenses.
• Accessing financial services like loans and mortgages.

The application process differs slightly for Kenyan citizens and foreigners, but both must use KRA’s online tax platform, iTax.

How to Apply for a KRA PIN in Kenya (For Kenyan Citizens)

Step 1: Visit the KRA iTax Portal

• Open your web browser and go to the KRA iTax portal (https://itax.kra.go.ke).
• Click on “New PIN Registration.”

Step 2: Select Your Application Type

• Choose “Individual” if applying for a personal KRA PIN.
• Choose “Non-Individual” if applying for a business or company.

Step 3: Enter Your Personal Details

• National ID Number: Required for verification.
• Date of Birth: Must match details on your National ID.
• Email Address: KRA will send login credentials here.
• Phone Number: Used for account verification.

Step 4: Fill in Tax Obligation Details

You will be required to select applicable tax obligations. Common tax types include:

• Income Tax (Resident Individual) – Required for all individuals.
• Value Added Tax (VAT) – If offering VAT-taxable goods or services.
• Turnover Tax (TOT) – For businesses with an annual turnover below KSh 5 million.

Tip: If applying for personal use (e.g., employment), select only “Income Tax – Resident Individual” and leave other options unchecked.

Step 5: Submit & Receive Your KRA PIN

• Review all information to ensure accuracy.
• Submit the application and receive your KRA PIN Certificate via email.
• You can also download your PIN certificate directly from your iTax account.

How to Apply for a KRA PIN in Kenya (For Foreigners)

Foreigners must have either an Alien ID or a valid work permit before applying. The application method depends on residency status:

Option 1: Foreigners with a Work Permit (Resident)

• Follow the same process as Kenyan citizens but use your Alien ID number instead of a National ID.
• Apply online via the KRA iTax portal.

Option 2: Foreigners Without a Work Permit (Non-Resident)

• Must apply manually at a KRA office.
• A Kenyan sponsor (local business or employer) is required to facilitate the process.
• Required documents:
  • A passport copy.
  • Business registration details (if applicable).
• Non-residents must visit a KRA office for approval before receiving a PIN.

Important Notes

• Ensure the details provided match those in official government records to avoid application rejection.
• If applying for business purposes, ensure the business is registered with KRA before requesting a PIN.
• After obtaining your KRA PIN, you must file tax returns annually, even if you have no taxable income.

Conclusion

Applying for a KRA PIN is an essential step for both individuals and businesses in Kenya. The process is straightforward and can be completed online for Kenyan citizens and foreign residents with work permits. For non-residents, a manual application is required. By following this guide, you can quickly obtain your PIN and remain tax compliant.

For further assistance, visit the nearest KRA office or contact KRA customer support through their official channels.