Jared Onyinkwa

Human Resources Administrator, East Africa. 9/2018 to December 2022 – Transsnet International Limited http://transsnet.com/about ( Sister Companies: TECNO Mobile, Infinix, Itel, Carlcare). Covers Kenya, Uganda, Tanzania, Rwanda, Nigeria, Ghana, Ivory Coast and Senegal. Achievement: - • Operate preconfigured Data Integrity Tools to identify differences in employee populations and individual data items between systems within Cargill’s HR data ecosystem. • Mines staff data from various sources. Validates data by reconciliation to neutral source or system of record, understands and explains variances. Analyzes and interprets results using standard tools and techniques. Identifies correlations and patterns in complicated data sets • Automates, generates, analyzes, and distributes recurring HR metrics and ad-hoc reports to the appropriate stakeholders. Translates analytics into actionable insights and recommendations • Reduced the TTF ( Time To Fill ) and CPH ( Cost Per Hire ) metrix within my first four months as the Head of Human Resources in East Regions. • Build raport with managers globally and guided/ advised on hiring decisions. • Played a key role in ensuring the successful launch of Transsnet Tanzania new office ( Dar-el-Salam). • Identified and recruited over 300 highly qualified talent via ATS, job boards and personal networks, maintained positive connections with all potential and placed talents and negotiated contract terms with talent and oversaw credentialing process. • Successfully recruited Operations Managers, Finance Managers, Customer Service Representative and Lead Customer Service Shift at Sportybet Kenya Limited, our sister Company. - https://www.sportybet.com/ke/ . Processed payroll, managed shifts, managing attendance, managed Leave records and Over Times for staff for over three years. • Expert and experience in using Applicant Tracking Systems ( ATS) or other systems like SAP SuccessFactors HXM Suite that can enable the shift from transactional human capital management ( HCM) to end-to-end experiences – creating a more flexible, engaged workforce and more resilient business. • Superb experience working in matrix organization ( with diverse product lines and services), experience in hiring both local and international talents/ consultancies, data analytics and expert in sourcing active and passive talent through traditional and non-traditional methods via platforms like LinkedIn, Github, headhunting, Career fairs and more. Responsibilities: - • Lead in HR strategy formulation and development - plan development, implementation and tracking of metrics to assess the impact of Human Resources’ strategic work in Kenya, Uganda and Tanzania. • Designing approaches and processes for effective use of metrics and analytics across HR to drive business units results. • Act as primary system point of Contact for Corporate Human Resources global tools for Performance Management and Recruitment activities. • Consults HR workforce on how to obtain key metrics using our HCM reporting tools and Metric Dashboards • Leads proof of concepts and demonstrates outcomes to stakeholders surrounding Workforce Planning Craft Metrics, Employee Engagement, and Turnover Analysis • Autonomously applies advanced technical and analytical skills to examine large amounts of data and transform them into informative qualitative and quantitative HR metrics • • Support HRMS system data and tables within ADP Vantage HCM ensuring the highest possible quality of data by leading data audits and routine maintenance • Administers Reporting Governance and processes. Manage East Africa HR Data processing and report design and implementation. Develop analytic training materials for various user audiences. • Leads the HR AdHoc Reporting function that generates complex analysis and reporting integrating data from multiple sources to fulfill on-demand business requests. • Coordinates Community of Interest activities for HR Analytics across HR Centers of Excellence, including managing and contributing to the analytics knowledge exchange. • Attend industry conferences seeking new ideas. • Develop, calculate and analyze key performance indicators to help measure and monitor HR effectiveness and the impact of initiatives executed via HR strategies and long-range plans. • Foster collaboration and create a culture of trust across project team. • In charge of staff training and development programmes ( team building), mediation & conflict resolution, HR Records management, HR policies development and legal compliance for East and West Africa. • Managed companywide sourcing campaigns through networking events, social media, job boards, and University career fairs for West Africa Region. • Managed the candidate experience by being the initial contact, moving candidates through the interviewing process, pre-screening, and maintaining the recruitment pipeline. • Maintaining proper filing of documents, keep custody & track of all office assets and ensure proper servicing, repair and maintenance. • Managed virtual and onsite onboarding/ offboarding. • Managed and completed HRIS data entry, reviewing, reporting, auditing and processed monthly payroll requests for East and West Africa. • Facilitates the Human Resources, Finance ( Payroll related) & Administration functions • Coordinate the recruitment process, salary reviews and internship programs • Coordinates the payroll monthly and maintaining accurate up to date staff records • Manage all statutory payments and records ( NSSF, NHIF, PAYE and NITA) • In charge of administrative functions of the company • Participated in Budget formulation/ set up process for East and West Africa. • In collaboration with Heads of Departments, ensures staff performance management systems are adhered to. • Regularly analyses the security situation and safety requirements and update policies and guidelines where needed.

Payroll Administrator 8/2017 to 8/2018 - Sheer Logic International Management and Consultancy Company Limited - ( Kenya, Uganda and Rwanda) - Managing over 5,800 employees. Responsibilities: - • Handling the registration, administration and termination of temporary workers to ensure compliance with employment law requirements. • Maintaining customer service standards • Meeting deadlines on statutory submission of returns • Receipt of client timesheet information and transfer to the Aruti Software System (Sage Based). • Analysis of timesheet information and production of invoices, including self-billing arrangements. • Reconciliation of timesheet invoices versus the payroll liability • Solving payroll discrepancies to ensure the accuracy of payroll

Achievement: • Collaborated with department IT staff to develop dashboards and other data management tools. • Negotiated local operating agreements with various service providers / vendors • Initiated revision of outdated employee handbook and developed 15 HR policies and procedures. Responsibilities: - • Develops and monitors an annual budget that includes Human Resources services, employee recognition, sports teams and community events support, company philanthropic giving, and benefits administration. • Selects and supervises Human Resources consultants, attorneys, and training specialists, and coordinates company use of insurance brokers, insurance carriers, pension administrators, and other outside sources. • Maintains the work structure by updating job requirements and job descriptions for all positions. • Conducts a continuing study of all Human Resources policies, programs, and practices to keep management informed of new developments. • Manages the development and maintenance of the Human Resources sections of the company website, particularly recruiting, culture, and company information; and the employee Intranet, wikis, newsletters, and so forth. • Utilizes the HRIS system to eliminate administrative tasks, empower employees, and meet the other needs of the organization. • Partners with management to communicate Human Resources policies, procedures, programs, and laws.

Responsibilities: - Treasury Functions • Preparing bank reconciliation statements for five bank accounts ( both in Kenya shillings and dollar • currency ) on a monthly basis. • Liaison with our bankers on statement queries, foreign exchange transactions and bank charges; • Ensure regional office bills are paid in a timely manner. • Monitor bank balances on a daily basis in order to produce cash flow forecasts according to income • received and expenditure committed, also recommend appropriate action in the event of cash flow • variances. • Petty cash management and reconciliation./ Verification of Pettycash account on a timely basis. • Arranging for the transfer of funds between Diamond Trust Bank - Mombasa and Kenya Commercial Bank – Garissa; • Ensure that the standing instructions with regard to cheque signatories and authority limits are observed; • Ensure that With-holding Taxes are deducted and remitted on time where applicable. • Finance filing system in a systematic and orderly manner. Reporting and Compliance • Post partners reports into the system • Prepare grant financial reports, ensuring that they are submitted on time, are accurate and • consistent with the narrative report. • Reconciliation of sub-grantees and AKF expenses in the reports to ledgers and accounting • records • Maintain a record of and follow up donor reporting and audit deadlines and requirements • In drafting of financial grant reports ensure integration of information and recommendations • from minutes of donor meetings, evaluation reports, audits • Play a supporting role in Grant Launch and Close-Out meetings, as well as in general grant • management meetings • Periodically monitor grants budget absorption to ensure accurate tracking of implementation, • progress and timely alerts to potential challenges/obstacles. • Ensure that all the supporting documentation required is in order before the consolidated • reports are sent out. • Ensure compliance with to the donor contractual requirements • Act as a liaison with the various implementing partners Audit • Audit of documents to ensure that cheque requests are properly supported. • Review financial information submitted from field offices in the Coastal, Nairobi, Garissa and Wajir • regions; checking for completeness, accuracy, reasonableness and the sufficiency of supporting • documentation. • Follow-up with field offices for missing documentation, clarification of transactions, and any coding • discrepancies. • Visit implementing units/ partners for internal reviews/checks. • Coordinate all internal/external grant review/audit processes • Liaise with auditors and ensure all requested information is supplied in a timely manner and that all • relevant audit recommendations are implemented. • Audit of documents from the tender committee to ensure that proper procedures are followed in the selection of vendors; • Ensure that the policies in the AKF Finance manual are adhered to; • Ensure that recommendations given in internal and external audit reports are adhered to; • Continuously remind EMACK staff on key audit requirements; • Ensure documents are properly coded so as to facilitate timely reporting; • Ensure that expenditure requests are in compliance with donor regulations; • Ensure that the AKF chart of accounts is strictly adhered to. Programme Accounting Management • Ensuring programmes/ activities are carried out as per established Budget guidelines, USAID • expectations and Agakhan Foundation guidelines. • Providing quarterly reports for the projects namely monthly expense reports, program advances • summary, Subgrantees receivables breakdown, scala backup reports stc. • Issuing of foat (funds) to programme staffs for various activities after processing cheques. • Posting of actual expenses in the accounting system and ensuring that activities were expended • within budgets, underspent balances have been re-banked and reimbursement of over-expenditure • amounts. • Weekly review and updating of staff accounting floats to ensure minimum balance. • Partner Finances • Ensuring partners quarterly fund requests are presented in good time and in the correct format. • Ensuring that partners accountants prepare cashbooks, quarterly financial reports and submission • of the same to the head office. • Periodic review of partners’ financial administrative systems. • Inspection of partners payment vouchers, cashbooks and carrying out periodic variance analysis. Payroll • Prepare the monthly payroll on the Payfast payroll software; • Printing out of related reports: payslips, P9, P10, NSSF, NHIF, pension and co-operative deductions; • Preparation of payroll journals; • Ensuring that statutory returns are made within the deadlines set by the various statutory bodies ie • NSSF, HELB, NHIF, PAYE, SACCO deductions. • Ensure that casuals payments sheets are correctly and properly coded with relevant Budget codes. • Support the Human Resources department with employee payroll data from the software backups where necessary.