Executive Assistant

Assistant
Nairobi
May 30, 2024
Full Time

Job Overview

  • Date Posted
    May 30, 2024
  • Location
    Nairobi
  • Expiration date
    June 21, 2024
  • Experience
    3 Year
  • Qualification
    Bachelor Degree
  • Career Level
    Others

Job Description

As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, and handling administrative tasks for the Director.

Key Responsibilities

1. Manage Director’s calendars and schedule appointments.
2. Managing Directors phone calls and emails.
3. Coordinate travel arrangements and accommodations.
4. Prepare and organize meetings, including agendas and materials.
5. Handle correspondence and communication on behalf of executives.
6. Perform administrative tasks such as filing, data entry, and record-keeping.
7. Liaise with clients, vendors, and other stakeholders on behalf of the Director.
8. Assist with personal errands and tasks as required.
9. Take minutes of staff meetings and any other meetings as may be requested
10. Maintain confidentiality and discretion in handling sensitive information.
11. Prioritize and manage multiple tasks efficiently.

Key Relationships
Internal
• Directors
• Other team members
External
• Relevant service/ product suppliers
• Banks
• Customers/clients
• Government agencies

Skill & Experience

• Bachelor’s degree /Diploma in Communication, Administration or related field
• Proven 1-2 years’ experience as a Personal Assistant or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite.
• Discretion and confidentiality.
• Ability to work independently with minimal supervision.
• Attention to detail and accuracy.
Skills
• Proficiency in Microsoft Office Suite
• Effective communication skills
• Discretion and confidentiality
• Ability to multitask and prioritize tasks
• Problem-solving capabilities
• Adaptability and flexibility
• Professionalism and interpersonal skills

How to Apply

If qualified share your cv to ruth@jantakenya.com by or before 4th June 2024 indicating on the subject line “Executive Assistant”

Related Jobs