HOME CARE ADMINISTRATION ASSISTANT

Home care
Nairobi
February 20, 2024
Application deadline closed.

Job Description

Key Responsibilities

  •      Handle administrative tasks including document management, data entry, and preparing reports
  •       Act as the first point of contact for external enquiries via email and telephone, directing them to the appropriate department or individual
  •       Manage appointments and schedules for staff and residents, including organizing meetings and coordinating events
  •       Maintain accurate records of residents, including personal information, health records, and medication schedules, ensuring confidentiality and compliance with GDPR
  •       Process invoices, manage billing, and assist with payroll preparation
  •       Liaise with suppliers, order supplies, and manage inventory for the care home
  •       Support the on-site management team with HR duties, including recruitment, onboarding, and maintaining staff records
  •       Support the on-site management team with maintenance schedules and maintenance related issues
  •       Learn about the regulatory environment and support the team with maintaining regulatory compliance
  •       Coordinate with IT support to resolve any technical issues affecting remote work or the operation of the care home
  •       Participate in regular virtual meetings with the care home management team to provide updates and receive instructions

Skill & Experience

  •       Proven experience in an administrative role, preferably within the healthcare sector at least 2 years.
  •       Strong organizational and time management skills, with the ability to prioritize tasks efficiently
  •       Excellent communication skills, both written and verbal
  •       Proficiency in use of computers and cloud software
  •       A compassionate and patient-centric approach, with respect for the confidentiality and sensitivity required in healthcare
  •       Ability to work independently with minimal supervision and as part of a remote team.
  •       Relevant qualifications in Business Administration or Healthcare Management are desirable
  •      Must be willing to work UK hours (2 – 3 hours behind Kenya time)

How to Apply

If qualified kindly send your CV to vacancies@jantakenya.com, indicating ‘Home Care Administration Assistant’ on the subject line by 25th February 2024